Constitution of Queenston Community Association

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Constitution of Queenston Community Association.
4 pages with typed text on: objects, membership, annual fees, duties of officers, committees and meetings.
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  • Ontario, Canada
    Latitude: 43.16682 Longitude: -79.04957
Huggins, Jean A. E. (1895-1989)
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Copyright status unknown. Responsibility for determining the copyright status and any use rests exclusively with the user.
Niagara-on-the-Lake Public Library
Agency street/mail address
10 Anderson Lane P.O. Box 430
Niagara-on-the-Lake, ON L0S 1J0
Full Text


(a) To preserve the name of Queenston; to encourage the study of Queenston history, the collection of historical records, and the preservation of relics and buildings important to the history of Queenston and the surrounding area.
(b) To assist and promote social, educational and cultural activities with the young people in the area.
(c) To encourage the study of all Government (Federal, Provincial and Municipal) plans and directives that will affect Queenston and area, and to take action on any legislation or taxation that the Association feels is detrimental to good government and not in the best interests of the residents of the Queenston area.
(d) To study, review, and act with foresight on land development plans, building codes, pollution, Police and fire protection and all other matters which are apt to affect the well-being of residents of Queenston and area.
(e) To maintain close affiliation with the school administration, and to be well informed about the total educational structure in the county.

We welcome any person of good character who desires to promote the objects of the Queenston Community Association.
Honorary Members not to exceed ten(10) in number may be appointed by the Executive.
Members, other than Honorary, will be classed as Active Members, and are welcome to join one or more of the study and action groups of their choosing.
These groups will consist of the following:
(1) Land - Development, care and maintenance
(2) Education Branch
(3) Historical Branch
(4) Taxation and Representation
(5) Youth Committee
(6) Membership Committee
(7) Social Committee
(8) Finance Committee
(9) Public Relations
Membership may be revoked at any time for due cause at the discretion of a majority of the Executive Committee.

Annual dues are $2.00 per family or $1.00 for a single person. Dues shall be payable to the Treasurer and due by December 31st. Dues may be periodically revised as deemed necessary by the Executive. Any member in good standing shall have the right to vote, to participate in meetings and to hold office in the Association.

Officers to be elected for a one-year period at the annual meeting
DUTIES To call and preside at all meetings. To be an ex-officio member of all committees, except the Nominating Committee, and have general supervision over all Association activities. The President will render a report of the activities of the Association annually at the Annual Meeting.
DUTIES The Vice-President, in the absence of the President will assume all the duties and will have all the President's authority and responsibility. He will also perform such duties as may be delegated to him by the President.
DUTIES To keep an accurate record of the proceedings of all Executive and Association meetings and have custody of all Association records which will be open for inspection by any member of the Association at a reasonable time agreeable to both the Secretary and the member.
DUTIES To give notice of all meetings both Executive and Association to the proper members and be responsible for all general correspondence of the Association.
DUTIES To be responsible for the receipts and expenditures of all funds of the Association. He will receive and deposit all funds paid to the Association in the name of the Association in such bank as the Executive will designates. He will pay all general bills of the Association after such bills have been approved for payment by the President, or, in his absence, the Vice-President. He will keep, in suitable form, detailed accounts of assets, liabilities, receipts and disbursements of the Association. The treasurer shall render interim reports to the Executive and a yearly report at the Annual Meeting. The books will be audited at the end of each fiscal year or at a time designated by the Executive.

The membership of the Executive Committee shall consist of the Officers of the Association (5), plus directors (10), all of which shall be elected for a one-year term at the Annual Meeting of the Association, and not to hold the same office for more than three consecutive years.
It shall have the authority to act on all matters referred to it at any meeting of the Association. It shall also have the authority to act in matters which cannot be held over to a regular meeting, and which the president does not consider of sufficient importance to necessitate the calling of a special meeting.
The Chairman of Standing Committees shall be appointed by a vote of the Executive at an Executive meeting to be held within two weeks after the Annual Meeting. The personnel of each Committee shall consist of such members of the Association as have expressed a wish to serve on a specific committee and have been accepted by the Committee Chairman.
Committees shall continue to function until their successors have been appointed or until they are relieved of their duties by the President after approval of the majority of the Executive.

The Annual Meeting shall be held on or about the third Tuesday of January. A quorum shall consist of fifteen (15) members at least two of whom shall be officers and three (3) members of the Board of Directors.
The agenda for the Annual Meeting shall be as follows:
(1) Call meeting to order if quorum is present
(2) Secretary to read minutes of last Annual Meeting
(3)Reports of Committee Chairman (to be submitted in triplicate for President, Recording Secretary, and Committee Chairman)
(4)Reports of Officers of the Association -
(a) Treasurer
(b) President
(5) Election of officers for the next year
(6) Any business as may properly come before the Association (announce date of next regular meeting)
(7) Adjournment.

Shall be held nine (9) times during the year on the third Tuesday in each month except the months of July, August and December.
Special meetings shall be called by the President at his discretion and shall also be called by him on the written request of any five (5) members. MEETINGS - EXECUTIVE
Monthly, or at discretion of President. Quorum shall be one-half of members on executive committee.
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Constitution of Queenston Community Association

Constitution of Queenston Community Association.
4 pages with typed text on: objects, membership, annual fees, duties of officers, committees and meetings.