The following text may have been generated by Optical Character Recognition, with varying degrees of accuracy. Reader beware!

"It‘s a little hectic to say the least. Everything is due on the same +«day, you have to be on time on both sides but it makes it interesting," said Casas who said both papers are r»«a nice place to work. Reflecting on the first arrival of computerization to the business office, days when all accounting was done manually at the newspaâ€" per office and then forwarded to head office for billing to customers Thanks to the electronic runâ€" sheet which itemizes all ad orders per publication, noting customers and account limits and balances, the office administration has a lot more clout when it comes to account payment before an amount owing escalates. "It gives us a stronger say on what goes in and what goes out," said Casas. "Two things can happen, we can allow it, or we can pull the ad," advised Casas, a big change from the past. While classified advertising is now prepaid at the Beaver, disâ€" play advertising isn‘t. The paper sets a credit limit for its display advertising customers and if that limit is exceeded by orders for ads, the, ads don‘t run unless something can be worked out before press deadlines. That‘s what Casas bills the Liggest change in office manageâ€" ment in recent years at the Beaver, though the more recent arrival of the electronic runsheet has also brought even newer improvements. 93 Regal Road uelph, Ontario N1K 1B6 (519) 836â€"3580 "It was a big improvement when the papers got their own accounting system. It enables you to know more about what goes on with your own customers," said Casas, citing other problems like lost paperwork and mixâ€"ups that occurred when everything was shuffled to and from head office. "It puts everything together from an accounting perspective," said Casas, "That way it‘s complete, Everything is inputted here and the customer only gets one bill whether it‘s for composing, advertising or classified." It was about three years ago that the system was first tested at head office and then started at all the newspapers, shifting the entire accounting process back to the newspapers. â€" and then followed up based on paperwork sent back to the newspaâ€" per, Casas explained billing is now done completely inâ€"house on a computerized accounting system that‘s common within the Metroland newspaper chain. to the akville Beaver _for 30 years of service. With about a decade of experiâ€" ence to her credit, Casas spent five years working at the Oakville Beaver‘s parent _ company, Metroland Printing, Publishing and Distributing in Mississauga, another three at the Milton Canadian Champion and has spent the last year and a half overseeing both Milton‘s and Oakville‘s newspaper business offices, since the two newspapers amalgamated into the same division. It‘s the Electronic Runsheet however â€" a new computer tool which lists all display ads to be run for each publication â€" that has most recently captured the office managâ€" er‘s praise. Sitting at an ordered desk, Casas admits the lack of mounds of paper is just one very visible advantage to the arrival of new technologies at the newspaper in recent years â€" a big change from bygone newspaper days when all accounting was done manually and stored in the office. he woman heading up the Oakville Beaver‘s business office is in her niche â€" Teri Casas likes computers, tools which are only relatively new to her department but which definitely continue to make the job easier. |Business Offic ngratulations ebruary Technology helps streamline vital multiâ€"faceted department WEs OFF FAX (519) 836â€"2962 Webman 1 )0 T PRINTERS "It was written especially for Metroland, that‘s why it works so well," said Casas, explaining the company is good about keeping upâ€"toâ€"date with new additions to the system. If someone in the company has a suggestion about an improvement, the company‘s The electronic runsheet was made compatible with the original accounting computer program and the work remains to be input by Casas‘ staff only once. "In my opinion you can never lose something with a computer. You can have it filed alphabeticalâ€" ly, numerically, you can never lose it. When things are done manually, things get misplaced. Computers make our life easier. Everything looks much neater...I kind of like them (computers)," admitted the office manager. paper, right down to the neat pre sentation of a computer printâ€"out. "In the business office, comâ€" puters have made our lives easiâ€" er," said Casas, whose praise for the mechanical tools goes beyond the assistance offered and reduced As the Beaver‘s circulation manager pointed out, he‘s been organizing the Oakville Beaver Charity Golf Tournament each year and is familiar with every aspect of "Over the past 13 years, the Oakville Beaver has conâ€" tributed a total of $260,000 to Oakville Trafalgar Memorial Hospital," said tournament director Geoff Hill. One example of that community spirit is the paper‘s involvement with the Oakville Trafalgar Memorial Hospital through the Oakville Beaver Charity Golf Tournament, which this year marks its 14th anniversary. or three decades, the Oakville Beaver has prided F itself on being called Oakville‘s ‘community‘ newspaper. That community spirit has translated itself into support for countless groups and organizations. Whether it be in direct sponsorship or editorial and advertisâ€" ing support, the Beaver has deep roots in the community. Charity Golf Tournament scores high with Oakville hospital BELLVEâ€"N ndustria Serving Onkuille for 25 Years Best Wishes to the Oakville Beaver on their 30" Anniversary. Employee business is still managed out of the company‘s head office, through Casas, as the office manager is quick to note, everyone is an employee of Metroland and not the Beaver specifically. Even there though computerized, direct deposit banking systems have arrived for payroll over recent years. "The computer system cuts the volume of time needed for the same work but not to the extent some people seem to think. You still need to do followâ€"up and oversee it if you want it to be accurate," said Casas. The Oakville Beaver business office includes Casas and six fullâ€" time persons and one partâ€"timer. It looks after classified payments and billing, accounts receivable, retail payments and billing, accounts payable, a computer operator and reception. Casas and three employees look after the same functions in Milton. Microsystem Development Group tests it and implements it, through a modem, onto the system. From the staff & management of Canadian Tire We congratulate The Oakville Beaver on 30 years service to the community. Frank Smith Associate Store 550 Kerr Street, Oakville 844â€"5732 [Commercia Head Office 407 Speers Road, Suite 203 Oakville Mario Paladino, Carmen Tino (B) 842â€"3445 JOHN DOWNEY & SON LIMITED NVESTIMENTS L Hill starts planning for the tournament in January and he‘s already printed labels for solicitation letters to be sent out the end of March. Besides supplying tournament details to the "regulars" who participate each year, Hill contacts the 125 local businesses that unhesitatingly supâ€" ply prizes for the putting contest, longest drive and closâ€" This amount will come from 148 golfers who will pay $200 each to swing their clubs at the Wyldewood Golf and Country Club on Trafalgar Road in Hormby on Sept. 15th. When they‘ve played the 18â€"hole course, they‘ll finish with dinner, fellowship and presentation of awards. "After the first one (in 1979), we were able to give the hospital $8,000 for its paediatric ward; we hope to raise $32,000 this year which we‘ll give to the hospital to put where it‘s most needed," said Hill. its operation THE OAKVILLE BEAVER From one colour innovator to another. 3192 LENWORTH DRIVE, MISSISSAUGA, ONT. L4X 2G1 Telephone (416) 625â€"4080 Oakville Beaver Office Manager Teri Casas: technology making work easier. Deve From â€"FKeaue nwa@arn? T opment/Leasing If there is one irony to Hill‘s role, it‘s that this avid golfer can‘t play in the tournament he organizes....maybe this year...... estâ€"toâ€"theâ€"hole compeâ€" titions that make the tournament more interâ€" esting. One of his lastâ€" minute duties is marâ€" shalling the staff of the Beaver to help out with all the details attached to the day of the tourâ€" nament. Â¥eeokies s + «NHEUY Over the past 13 years, the Oakville Beaver has conâ€" tributed a total of $260,000 to Oakville Trafalgar Memorial Hospital. 1Â¥ t 1 # Â¥*u‘"uig _ L* ##, l3 Ec es PV *4 27